We’ve got the answers to your questions!
Our couples are busy working professionals, students, and part-time wedding planners! Some live here, and some out of state. About half the time Moms are actively involved with planning, and the rest are doing everything themselves. But they all have the desire and determination to do most of their own planning.
Typically our couples have laid back personalities but know what they want and the details that are important to them. They welcome our assistance and enjoy crossing to do’s off their lists as they see their plans start to come together! But when it comes down to it, they know a little bit of rain or slight change in plans will not spoil their wedding day. They see the big picture!
Although some of our couples DIY one or two minor things to save money, most seek professional vendors to avoid additional stress and and complications.
Most of our couples have some friend and family support for miscellaneous set-up and clean-up jobs. But a few don’t, and that’s ok. We talk through all of these points, and recommend options.
Finally most of our couples use at least an item or two from our bridal closet. For others, we pack an SUV or two :). It just makes sense to use some of our items when we handle the set up and pack up work! And of course we love to save our couples any money we can, because we know the expenses of LIFE await them once the wedding is over.
Both of our wedding management packages offer the same core features. The difference is that our Lily Diamond Partial Planning package offers additional planning support including 2 additional planning meetings, accountability, and structure to guide you from beginning to end. It also offers additional hours on the wedding day for set-up help, and also overseeing of clean-up. And a regular centerpiece package is only $100 more!
How to decide which package is best for you? It can be a tough decision. If you know you need all the help you can get, definitely go with Lily Diamond. The problem is that wedding planning always seems more doable at the beginning than at the end. There are so many details that arise in the final months that are almost impossible to anticipate when you first begin. We often wish we could have a kickoff meeting with all of our couples when they start planning to steer them in the right direction, yet most come to us later in the process. If you only have a few months before your wedding, or you already have many decisions in place, our Ivory Rose package is designed for you. Consider Lily Diamond if you’re earlier in the process or feeling stressed for that kickoff meeting and invaluable extra support.
Our bridal closet is full of decor treasures exclusively available for our wedding management clients! Not only can you find many beautiful items without having to spend extra time shopping around, but our bridal closet saves you so much time on your wedding day, too. That’s because we will set up all your items and pack them up for you! General decor items are free to use, complete centerpiece packages are just a little extra, and you can even use us to rent your linens and place setting items!
Here are some other reasons to consider the bridal closet. Consider all the extras we offer including our centerpieces and tablecloths if your venue offers limited time for set-up, if you are looking ways to save on your decorating budget, or if you don’t have a lot of help with end of night pack-up. We can work with your florist (if they need our vases ahead of time) and can add greenery or loose stems that the florist provides.
The bridal closet is a value added feature that we love to offer our sweet couples because we know a little less aggravation and money saved makes a big difference!
We did in the past, but have now made the transition from being a rental & wedding coordination company, to focusing on what we love the most – managing the weddings! In that transition, we have improved our tools, processes and systems so we can do what we do even more effectively. We see the bridal closet as a huge value added bonus for you, our clients, to make planning your own wedding a little easier and to save money all at the same time. That is what we call a win!
Yes, we would love to! We gain no benefit for recommending certain vendors except for one HUGE thing – we know the quality of work they do, and we know that when great vendors all team up, the result will be a wonderful experience for you, our clients! When you choose quality vendors, you will be potentially saving yourself from a lot of stress and extra work later. So yes, we are happy to pass on names of those we have found to do a good job. For our Lily Diamond clients, we will discuss vendor choices in more depth at our kickoff meeting.
We definitely want to meet with you first, whether that is in person or by phone or video chat. It’s much easier to discuss your needs and vision in a meeting, rather than by email. We also want to make sure we are both a good fit for each other. Our package prices are listed on our website, but after we meet we can let you know if our standard packages are best, or if we need to make any adjustments to fit the needs of your wedding. Once we meet, we are set up to handle much of the new client process online, including signing contracts and making deposits.
A comfortable number for us is 15-20. By working as a team, Cierra and I (Stacey) can alternate serving as lead coordinator if needed during busy wedding months and share in other planning responsibilities. In this way, we don’t stretch ourselves too thin and give each of our clients the attention they deserve.
To answer that question, let’s start with “what” before moving to “why”. With both of our wedding management packages, we offer set up of general decor items such as guest book, favors, send-off/toss items, etc. Our Lily Diamond package includes additional help with setting up centerpieces or tablecloths if needed. And if we add a centerpiece package or extra hours to our Ivory Rose package, we can handle a little more set-up there for you, too.
However, our clients often need more set-up assistance than what we provide. Most take advantage of vendor services, special staffing that we can refer you to, or the help of family and friends. The reason we can’t do more set-up work ourselves is that we are coordinators, and that’s definitely a full-time job all by itself! We will be busy meeting your vendors, answering questions, and making sure all details are being taken care of.
For clean-up, it’s important to have a plan in place, and we will help with that! You will always need some extra hands on deck to take home personal belongings. Beyond that, the amount of help you may need depends on your venue, how much stuff you brought vs rented, and services you’ve hired vendors to do. Remember, too, that we will pack-up all the items we bring, which most of our clients REALLY appreciate at the end of a long day. 🙂
Wedding coordination is a full day commitment, not to mention the hours spent before the wedding reconciling details with vendors, working through the logistics, developing a timeline, directing the rehearsal, etc. A friend may have good intentions, but will likely not have the time or experience required for the job. You’ve spent all the money for your vendors, so why would you not hire a coordinator to make sure all runs smoothly? The coordinator will make sure the timeline flows and that each event at the wedding is coordinated properly so that photographer you hired has time to capture all the beautiful moments you asked for, and the DJ doesn’t announce the cake cutting when you slip out to the bathroom!
If you have a venue coordinator, keep in mind that this person is generally there to represent the venue. They will make sure everyone complies with the venue’s rules, direct guests, adjust the thermostat if needed, etc. The venue coordinator will not have intimate knowledge of your wedding, and will not handle all the countless pre-wedding logistics tasks that set the stage for an organized, naturally flowing wedding day.
Once you reach out to us, we will give you a call at the time you indicate is convenient for you, or send out an email to set up a time. We want to chat about your wedding first to make sure we can meet your needs. From there, we are happy to set up a free consultation to discuss things in more depth and make sure we’re a good fit for each other. You’ll find we are pretty low key (no pressure!) since we just want what’s best for you. If you decide to go with us, we ask for a $200 retainer to hold the day along with a signed contract. As a new One Day To Treasure client, we’ll provide you with our great tools right off the bat such as our detail planning binder. For our Lily Diamond clients, we will set up your kick-off meeting to start diving into the nuts and bolts of your wedding!